DeepStore’s Scan on Demand service provides fast and secure digital access to your archived records, helping you streamline operations and reduce retrieval costs. Whether you need access to documents, historical books, manuscripts, architectural plans or artwork, our professional digitisation service ensures high-quality results every time.
With Scan on Demand, you can request digital copies of your stored records at any time, eliminating the need for physical retrieval. Your files are delivered through our secure online portal, providing instant access to critical information when you need it most.
Why Choose DeepStore’s Scan on Demand?
Time-saving: No need to wait for physical delivery – get digital files fast.
Cost-effective: Pay only for the records you need, when you need them.
Secure access: All files are delivered via our encrypted portal.
Versatile digitisation: We handle a wide range of materials, from paper documents to rare manuscripts and artwork.
Enhance your records management strategy with DeepStore’s trusted Scan on Demand service – efficient, secure, and tailored to your needs.
How DeepStore Scan on Demand Service Works:
DeepStore’s Scan on Demand service provides a seamless and secure way to access your physical records digitally. Here’s how the process works:
- Secure Document Storage
Your physical documents are stored in DeepStore’s environmentally controlled underground facilities, offering natural protection against environmental hazards and unauthorised access. This ensures long-term preservation and maximum security. - Easy Request Process
Request digital scans of specific documents anytime via DeepStore’s secure online portal or through our dedicated customer service team. The flexible request system ensures convenience and quick turnaround. - Retrieval and Scanning
Once your request is received, our expert team retrieves the required documents from storage and uses high-resolution scanning equipment to produce accurate and high-quality digital copies. - Secure Delivery of Digital Copies
Scanned files are delivered through our encrypted online customer portal, maintaining the confidentiality and integrity of your information throughout the process. - Access and Management
Manage your digital documents with ease using DeepStore’s online platform. Features include search, organisation, and sharing tools, enabling efficient document handling and collaboration.
Benefits of Using DeepStore Scan on Demand:
- Fast: Same-day digital access.
- Cost-Effective: Scan only the documents you need, when you need them.
- Secure: DeepStore’s Scan on Demand facility is located underground, so your critical documents never need to leave the mine, further mitigating risks.
- Bespoke solutions: We can create bespoke storage units with dedicated scanning facilities for added security.
- Space: Free up valuable office space by storing physical documents offsite while retaining the ability to access them digitally.
- Disaster Recovery: Maintain digital backups of important documents, protecting against loss or damage to physical copies.
- Enhanced Collaboration: Easily share digital documents with team members and stakeholders, improving collaboration and information flow.
Embrace a Paper-lite Strategy with DeepStore’s Scan on Demand
A Paper-lite approach offers the perfect balance between digital efficiency and the need to retain physical records. By reducing paper usage and digitising only essential documents, organisations can lower costs, minimise waste, and improve accessibility—while supporting sustainability goals.
With DeepStore’s Scan on Demand service, you don’t need to digitise your entire archive. Instead, our team works closely with you to identify your most active and time-sensitive records, ensuring same-day digital access to the documents that matter most.
This targeted digitisation strategy allows for:
Ad hoc scanning of documents as needed
Flexible access to critical information
Efficient document management without the overhead of full-scale digital conversion
Whether you’re transitioning to a paper-lite office or enhancing your digital transformation strategy, DeepStore’s Scan on Demand provides a cost-effective, secure, and scalable solution for modern records management.
DeepStore’s Commitment to Quality and Security:
At DeepStore, security and quality are at the heart of everything we do. Leveraging the unique environment of the UK’s largest rock salt mine, we offer unmatched protection for your physical records. Our underground storage facilities provide natural insulation against environmental hazards, ensuring long-term preservation and safeguarding against unauthorised access.
Our commitment to quality is reflected in our use of advanced scanning technology and rigorous digitisation processes. Every document scanned through our Scan on Demand service is produced with precision—delivering clear, accurate, and accessible digital copies that meet the highest standards of reliability and confidentiality.
Whether you’re managing sensitive business records, historical archives, or legal documents, DeepStore ensures your information is secure, high-quality, and always within reach.
