Legal Storage

In the fast-paced and dynamic legal sector, unprecedented volumes of paperwork are produced and stored daily, posing a significant challenge for organisations. Secure legal storage solutions are vital, but finding space can be difficult and costly, particularly when aligning document storage with convenient access. GDPR guidelines indicate that sensitive documents must be retained for up to six years, with some confidential files requiring longer-term storage. Therefore, the demand for efficient document management in this sector is continuously increasing.

DeepStore has extensive experience working with the legal sector and has developed a unique understanding of its requirements. Our tailored document management solutions extend to a wide array of confidential documents, including:

  • Client files
  • Contracts
  • Deeds
  • Wills
  • Leases
  • Authenticated copies of identity documents
  • And more

Secure Legal Storage

Recent findings from the Information Commissioner’s Office (ICO) have found that in recent years, 60% of data breaches in the UK’s legal sector were caused internally by organisations, whilst 40% were due to external threats. This highlights the critical importance of having robust security measures in place to safeguard confidential information.

At DeepStore, the security of our client’s sensitive legal records is of the utmost importance to us. With our expertise and state–of–the–art facilities, we’re proud to provide comprehensive solutions that alleviate the burden of managing critical records within the legal sector. Our two industry-leading facilities, located in Bromley-by-Bow, London, and Winsford, within the UK’s largest rock salt mine, are equipped with security measures of the highest standards, including CCTV, VESDA fire detection, air filtration systems, keycard access and DBS vetted staff. This ensures correct legal storage within a naturally safe and secure environment. Moreover, we continuously operate to achieve and maintain the highest industry standards and accreditations, providing peace of mind for both you and your clients.

Our Legal Storage Systems

We have a number of services available for the legal sector, allowing organisations to reap the rewards of secure and convenient records storage.

  • Secure Legal Storage – Our state-of-the-art facilities are equipped with several advanced security measures to safeguard your confidential legal documents.
  • Digitisation – DeepStore’s digital scan-on-demand service offers same-day access to records stored off site at our facility. By only scanning documents as and when you need them, retrieval times are minimised and efficiency enhanced.
  • Document Retrieval – Alternatively, physical legal documents can be retrieved from our unique locations the next day as standard or on the same day for urgent requests.
  • Onsite Inspection Rooms – Our designated inspection rooms are available for on- site audits and inspections, so you can rest assured that everything is operating safely and to standard.
  • DeepStore Online – Our O’Neil technology provides a full chain of custody and tracking for your records. Accessible through DeepStore Online, you can manage your legal records and requests seamlessly. This frees up valuable time and alleviates the pressure of sensitive records management.
  • Retention Management – Additionally, we understand that it takes time to handle statutory retention periods. We manage these dates for you, ensuring you remain fully compliant and efficient, without storing documents longer than necessary.
  • Secure Shredding – Once records have reached their destruction date, we can facilitate their secure shredding and provide a certificate of destruction once complete.

Benefits of Legal Document Storage

Legal document storage offers a multitude of benefits to organisations, including:

  • Scalability and flexibility
  • Efficient records management
  • Regulatory compliance
  • Increased security
  • Easy access to confidential legal files
  • Free up valuable office space and resources
  • Increased trust and confidence from your clients

Get in touch to find out more

To learn more about DeepStore and how we can help you with your secure legal storage, contact our friendly team today. Call 0345 056 5759 or fill out our simple online enquiry form, and we’ll be in touch.