Financial Records Storage

The financial sector produces a vast amount of documentation on a day-to-day basis; including invoices, purchase orders, agreements and applications, statements and claims. In this working environment, secure data storage is paramount, ensuring compliance with several regulations, safeguarding sensitive information, maintaining operational efficiency and upholding data integrity. Ensuring transparency and accountability within the financial sector is reliant on comprehensive data preservation, adhering to the given retention periods whilst minimising the risk of errors, discrepancies or loss of information.

If you are a Bank, Accountancy Firm or other Financial Expert looking for the highest level of security for your assets, DeepStore offers an extensive array of specialised services tailored to meet your needs.

Financial Document Storage

Having worked with the financial sector for many years, DeepStore has developed a unique understanding of the document management requirements of the industry. In financial organisations, secure document storage is of utmost importance, driven by regulations such as The Data Protection Act. If this data were compromised, it could lead to significant losses, highlighting the significance of careful and secure financial document storage in accordance with given retention dates. DeepStore is proud to have two industry-leading facilities available to ensure the secure storage of your financial information. Located in London and Winsford, our services provide the ultimate protection against natural hazards and feature unparalleled security measures to further safeguard your financial data, including:

  • CCTV and Intruder Alarms
  • Security Vetted Staff
  • VESDA Fire Detection
  • Air Filtration Systems
  • Specialist Document Handling Training
  • Temperature and Humidity Controlled Environment

It’s our priority to ensure that organisations have access to the financial records storage available. That’s why we tailor our solutions to each individual client, offering unlimited storage potential at the best value for money.

Data storage for Financial Services

At DeepStore, we understand that easy access to your offsite records is essential, but this requires further security measures. Fortunately, our secure finance records storage solutions extend to our comprehensive range of services.

Our system utilises barcoding to thoroughly organise all items within our facilities. This ensures seamless inventory management and facilitates effortless ordering through our user-friendly online portal. Our O’Neil technology provides a full custody chain and tracking capabilities so you can easily keep on top of your financial data. When you need access to your records, our scan-on-demand service offers digitised versions as and when required. Alternatively, next-day retrieval and collection services are available, with same-day retrievals offered for urgent requests, accompanied by delivery receipts for your peace of mind.

For onsite audits, our dedicated inspection rooms provide a secure environment where you can ensure that all financial records are as they should be. We also support you in monitoring retention dates and offer a secure shredding service for those who have reached their destruction date. This will help your organisation to remain fully compliant whilst maintaining efficiency.

Benefits of Financial Document Management

Financial document storage offers many benefits to organisations, including:

  • Increased Security
  • GDPR Compliance
  • Transparency
  • Enhanced Operational Efficiency
  • Controlled Auditing
  • Scalability And Flexibility
  • Convenient Access to Financial Data
  • Increased Office Space
  • Free Up Valuable Time and Resources

If you would like to learn more about DeepStore and our financial data storage solutions, get in touch today. Simply call us on 0345 056 5759 or fill out our online enquiry form, and a member of our friendly team will be happy to help.