Our Services

Scan On Demand

Secure digital access

DeepStore’s Scan on Demand service provides fast and efficient digital access to your records stored in our secure facilities. Our digitalisation services cover many items including documents, historical books, manuscripts, plans, artwork and much more.

With DeepStore’s Scan on Demand, you can request digital copies of your stored records whenever you need them, saving you time and money. Your digital copies will be delivered to you through our secure online portal, ensuring quick retrieval of important information exactly when you need it.

How DeepStore Scan on Demand Works:

  1. Secure Document Storage: Physical documents are stored in DeepStore’s environmentally controlled facilities, which provide natural protection against environmental hazards and unauthorised access.
  2. Easy Request Process: Request digital scans of specific documents through DeepStore’s online portal or via our dedicated customer service team. Requests can be made anytime, ensuring flexibility and convenience.
  3. Retrieval and Scanning: Once a request is received, our team retrieves the required documents from storage, and uses high-quality scanning equipment to create accurate digital copies of the requested documents.
  4. Secure Delivery of Digital Copies: Scanned documents are securely delivered through our online customer portal, maintaining the confidentiality and integrity of your files.
  5. Access and Management: Access and manage your digital copies through DeepStore’s online platform, which offers tools for organising, searching, and sharing files.

Benefits of Using DeepStore Scan on Demand:

  • Fast: Same-day digital access.
  • Cost-Effective: Scan only the documents you need, when you need them.
  • Secure: DeepStore’s Scan on Demand facility is located underground, so your critical documents never need to leave the mine, further mitigating risks.
  • Bespoke solutions: We can create bespoke storage units with dedicated scanning facilities for added security.
  • Space: Free up valuable office space by storing physical documents offsite while retaining the ability to access them digitally.
  • Disaster Recovery: Maintain digital backups of important documents, protecting against loss or damage to physical copies.
  • Enhanced Collaboration: Easily share digital documents with team members and stakeholders, improving collaboration and information flow.

Paper-lite Approach

A Paper-lite approach balances the benefits of digitalisation with the necessity of maintaining physical records. Implementing a Paper-lite strategy helps reduce waste, lower costs, improve accessibility, and enhance sustainability.

With DeepStore’s Scan on Demand service, you only need to digitise the documents you require. Our team will work with you to identify your most active and urgent records. This targeted approach ensures same-day digital retrieval of essential documents without the need to scan your entire inventory. Additionally, our scan-on-demand service allows for ad hoc digitisation of records as and when required, providing flexibility and efficiency in managing your documents.

DeepStore’s Commitment to Quality and Security:

DeepStore leverages the unique environment of the UK’s largest rock salt mine to provide unparalleled security for stored documents. The company’s commitment to quality is reflected in its use of advanced scanning technology and rigorous processes to ensure that digital copies are clear, accurate, and readily accessible.

Contact us

We're only a phone call away

Feel free to call our Sales team: 0345 056 5759 with any queries or simply complete our online contact form.

Enquiry form