As an organization, you’re no doubt faced with an ever-growing mountain of records, documents, and sensitive information, and so you have decided to look for a document storage company that can safeguard your items whilst providing fast and reliant retrievals.

With regulations and retention policies ever-growing, so is the importance of an efficient, robust, and well-organized document storage solution. A lack of organization and governance within document control can lead to costly fines and lawsuits, as well as wasted hours in staff time locating and organizing documents, and it’s why we offer our services.

We provide companies and organizations with industry-leading solutions to help you regain control of your documents, artefacts and more.

In this article, we will address the key factors you need to consider when selecting a document storage facility, the importance of using a document storage company, as well as why our clients love working us and trust us implicitly with their records and documents.

What to Look for When Selecting a Document Storage Company

When you begin the search for the company you’re going to entrust with your sensitive information, there are a few things you need to consider.

The following questions can be a good starting point:

  • What kind of items do I need to store?
  • Do I need to digitise my documents?
  • How often will I need to retrieve the stored items?
  • What are the security credentials of the storage company?
  • What conditions will my documents and items be stored in?
  • How much will it cost to store my items?
  • Am I likely to need more storage in the near/distant future?

We pride ourselves on our transparency and are happy to discuss any requirements you may have, and if you have any further questions about any of our services you can always call our team on 0345 056 5759.

Why Hire a Document Management Company?

There are many reasons why organizations look to outsource their document storage to records management companies. Whether it’s to free up office space / staff resources, comply with regulations, enhance security, or preserve the longevity of documents and artefacts.

Whatever the required needs, DeepStore is here to help so you can focus on your core business.

DeepStore also provides short term document storage solutions during refurbishments to clients’ offices, libraries and their existing onsite storage facilities. Next day document retrieval is available whether long or short term storage is required.

A specialist document management company can also provide facilities that can’t be replicated in an office or storage room. For example, at DeepStore we have rooms that are temperature and humidity regulated, whilst being naturally dry and secure with the site being located within a natural salt mine.

Secure cold storage is also available for clients whose items require specific cold environments for the long or short term.

How can DeepStore help?

You’ve done your research and understand your organisation’s needs, but what next?

We’re proud to work with businesses from a wide range of sectors who operate all over the UK, including, but not limited to:

We also offer a wide range of services that cater to clients’ individual needs who require a trusted records management company for document storage, records, artefacts, palletised items and much more.

We specialise in:

Contact us today by calling 0345 056 5759 or complete our online enquiry below.